Registration Guidelines

All participants are kindly recommended to register via the Online Registration Form. Please read the instructions on the website carefully.
To benefit from the reduced early registration fee, please process your registration before 30 April 2010.
Upon submitting the Registration Form, you will receive a PRN (Participant Registration Number) by e-mail to be included in payment details.
Please do not send any payments without PRN included in payment details. Such payments cannot be identified.
All participants are kindly requested to register in advance by completing and submitting the Registration Form with the appropriate fees.

All fees are including 19 % VAT.
* Letter of confirmation signed by Head of Department is to be faxed/emailed to Symposium Secretariat for Student fee application.

If your payment is not received before the early deadline date 30 April, the latter fee will be automatically charged.

Informace pro české účastníky

Pro registraci a jakékoliv doplňující informace kontaktujte prosím sekretariát symposia.

Sekretariát symposia
CZECH-IN s.r.o.
Professional Event & Congress Organiser

Kongresové centrum Praha
5. května 65
140 21 Praha 4
Tel: +420 261 174 301   
Fax: +420 261 174 307
e-mail: This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Insurance

The registration fees do not include insurance of participants against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

Group block bookings

For group registrations (and respective hotel reservations) please contact the Symposium Secretariat for special procedures.

Registration fee includes

-  Admission to scientific sessions, exhibition and poster area
-  Symposium bag, Final Programme, Abstract Book
-  Coffee breaks
-  Admission to Welcome reception
-  Admission to Beer party
-  Admission to Guided tour with dinner

All Participants need to re-confirm attendance of all functions in their Registration Form.

Accompanying person fee includes

-  Admission to Welcome reception
-  Admission to Beer party
-  Admission to Guided tour with dinner

Confirmation of all functions’ attendance is required for accompanying persons during the registration process. Please note Accompanying persons are not allowed to enter the scientific sessions.

Confirmation

Upon receipt of the correct registration fee (clear of bank charges), each participant will receive a confirmation of registration. Please bring this confirmation to the Registration desk at the Masarykova kolej as proof of your registration. Confirmation will be sent upon receipt of payment. Please note that registration for the various tours and events will be confirmed upon payment on a “first come, first served” basis and numbers may be restricted.

Payment

All fees for the Symposium registration should be paid in EUR (€), free of all bank charges

-  either by credit card (Visa, Eurocard/Mastercard)
With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the event, i.e. Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly higher total charge than stated in EUR.
Please kindly note the actual charge will be made in CZK according to the daily exchange rate of Czech National Bank (www.cnb.cz)

- or by bank transfer to
KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.- state clearly the participant‘s name and PRN (Participant’s Registration Number) 
Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.

After 1 July 2010 you are kindly requested to make all payments by credit card exclusively or to register on-site. Payment by bank transfer will no longer be available by then.

Cancellation / Refund Policy

All cancellations must be notified in writing (by mail, fax or e-mail) to the Symposium Secretariat according to the following conditions.

Please note cancellations received:
Until 31 May 2010 - € 100 will be withheld for administrative fees
From 1 June 2010 till 30 June 2010 - reimbursement of 50% of the fees paid
As of 1 July 2010 - no refund can be processed
Registrants may transfer their registration to a colleague at any time. For any change of name a fee of € 30 will be charged. All registrations received at the Symposium Secretariat - CZECH-IN, by 30 June 2010 will be included in the list of participants.

Responsibility

The participant acknowledges that he/she has no right to lodge damage claims against the organisers should the holding of the Symposium be hindered or prevented by unexpected political or economic events or generally by force majeure, or should the non-appearance of speakers or other reasons necessitate programme changes. With registration, the participant accepts this proviso.

Please continue using Online Registration & Booking form!

Booking Guidelines

Reservation guidelines

Rooms at special Symposium rates are being held in hotels of different categories close to the venue (Masarykova Hall) . Rooms will be allocated on a first come, first served basis.

Participants are recommended to reserve the accommodation by 30 April 2010. After this deadline requests will be accepted; however, hotel rooms are subject to availability and cannot be guaranteed. When making the reservation please also indicate an alternative hotel/second choice hotel in case the preferred one is fully booked.

No shuttle service will be provided by the Symposium Organisers from the airport to the hotels or from the hotels to the Symposium venue.  However, all hotels are located within easy reach of the public transportation.

To make a reservation please use our Online Booking system. Reservations by phone cannot be processed. A minimum deposit of 1 night is requested to confirm your booking.

Cancellation/change of reservation

Cancellations/changes must be made in writing (e-mail or fax) to Symposium Secretariat CZECH-IN. Cancellations/changes made by phone cannot be accepted. Please do not contact the hotels directly as reservations are held by CZECH-IN. In case of later arrival other than the reserved dates please inform Symposium Secretariat CZECH-IN in order to guarantee the room.

Cancellation will be charged according to the Cancellation conditions below:
For hotel reservations cancelled
Until 31 May 2010 the full deposit will be refunded less € 40
From 1 June 2010 till 30 June 2010 the deposit of 1 night will NOT be refunded
After 1 July 2010 all nights as reserved will be charged and no refund will be made (CZECH-IN holds the right to charge your credit card for the rest of the nights OR not to refund the full pre-payment).

In case of no-show or later arrival or earlier departure other than reserved dates, all nights as reserved will be charged. Reimbursement will be processed after the Symposium.

Payment conditions

1st night deposit will be required to guarantee the booking (non-refundable after 1 June 2010). All bookings must be guaranteed by a valid credit card (VISA, EC/MC cards are accepted). The expiration date of the card must not be any earlier than August 2010. CZECH-IN holds the right to pass your credit card details to the respective hotel. The final bill (rest of nights and extras) must be settled directly with the hotel upon departure.
OR
Full pre-payment can be made by a credit card or a bank transfer to the account of CZECH-IN (1 night is not refundable after 1 June 2010 and the full pre-payment will be charged in case of cancellation after 1 July 2010).

Bank transfers will be accepted until 30 June 2010 only. Please do not complete the bank transfer before availability of requested room is confirmed by the Symposium Secretariat. Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN. All extras must be settled directly with the hotel upon departure.

CZECH-IN Banking details
(clear of any bank charges):
KOMERČNÍ BANKA a.s.
Bank Address: Na Příkopě 33,
114 07 Prague 1, Czech Republic
IBAN Number: CZ5901000000510903490207
BIC Code: KOMBCZPPXXX
Beneficiary: CZECH-IN s.r.o.
Please include PRN (personal registration number) as variable symbol to identify your payment. Please, forward a copy of the transfer stating the participant’s name. A full payment free of any bank charges must be received by CZECH-IN.

Credit Card Payment

With reference to the worldwide general terms please note your credit card will be charged in currency valid in country of the origin, i.e. in Czech Crowns (CZK) and hereinafter converted back to the currency of your account which may result in slightly different (higher) total charge than stated in EUR.

Confirmation of reservation, voucher and final bill

After completing the hotel booking, the participant will receive a system notification that the reservation request was received. Confirmation of the hotel booking (a hotel voucher) will be issued only after the deposit/pre-payment is received and will be sent to the participant by e-mail together with an invoice. The hotel voucher should be presented to the hotel reception during check-in. A final invoice will be issued by Symposium Secretariat CZECH-IN (for 1 night’s deposit or full pre-payment) and the respective hotel (for the rest of the nights and extras). Local hotels will issue the bill in local currency (Czech Crowns) according to the daily exchange rate stated by the Czech National Bank.

Please continue using Online Registration & Booking form!